Services Offered - Packages Can be tailored to your company

Here’s a Bookkeeping Checklist for Trucking & Construction Businesses – Applies to any business.

Blackmon Services LLC – Bookkeeping Checklist

Helping construction & trucking companies stay profitable and compliant.

✅ Daily / Weekl/Start-Up Tasks

•  (Total Business Setup for your company) One time fee
• Record all income (invoices, payments received, contracts, loads delivered)
• Log expenses (fuel, materials, subcontractors, tolls, repairs, supplies)
• Keep receipts (paper or digital copies) organized by category – may require extra fee
• Update mileage logs and fuel usage logs - extra charge from monthly
• Dispatching also available for extra fee
• Verify project/job tickets and delivery paperwork

✅ Monthly Tasks

• Reconcile bank & credit card statements
• Review Accounts Receivable (unpaid invoices)
• Review Accounts Payable (unpaid bills)
• Verify payroll accuracy (including overtime, per diem, and benefits)
• Review job costing and profitability by project/load
• Update equipment/asset maintenance records – may be extra fee’s 

✅ Quarterly Tasks

• File quarterly estimated taxes – extra charge from monthly 
• Review and adjust budgets for upcoming months- extra fee
• Check compliance with DOT, OSHA, or state regulations this is a extra charge monthly 
•  File Quarterly payroll taxes- additional fee's
• Update and back up financial records provided by quickbooks or additional fee for other.
• Review profit & loss (P&L) statements
• Set aside savings for taxes, pay EFTPS Quarterly, maintenance, and seasonal slowdowns

✅ Year-End Tasks

• Prepare for year end with report to hand over to tax professional
• tax return ready reports (business & personal if applicable)
• Issue  1099s and W-2s (subcontractors and employees) additional fee
• Review depreciation schedules for equipment and vehicles – Extra Fee’s
• Conduct  full financial review (balance sheet, P&L, cash flow statement)
• Plan for the next year (tax planning, equipment upgrades, growth goals)

🔑 How This Helps You

By following this checklist, you’ll:

• Stay compliant with IRS and DOT requirements – extra fee’s
• Keep projects in order with proper job cost and loads profitable
• Avoid costly surprises and cash flow gaps
• Save time during tax season

At Blackmon Services LLC, we handle these tasks for you so you can focus on running your business—not your books.

Many Packages Available- Tailored to your company needs at prices that will help you succeed.